There is another caveat: retention should not mean postponing necessary work. Ask the tenant which maintenance items affect daily use and arrange those first. That gives you a better picture of the property’s current condition and avoids mixing a rent negotiation with accumulated repair...
When asking for discounts, send every vendor the same short request: team size, required functions, preferred term and any association membership you actually hold. Then ask for the complete first-term and renewal cost with no assumed affiliation. That should produce comparable offers without...